REACH Online Learning

Campus Updates - Incoming Families

June 26, 2020





In this update:

  • Fall Reopening Plans 
  • TADS Enrollment Update 
  • CHA Website Grade Level Groups 
  • Uniform Starter Kits 
  • What you missed in Teams 
  • Reminders 

Important upcoming dates:

  • July 1st - TADS Enrollment Information Due
  • August 31st - Ice Cream Social & Vendor Fair – CANCELED (see below)
  • September 1st - First Day of School

Dear Incoming Parents,

Welcome to your second Campus Updates, where we will share our plans for reopening, and summarize any important information you may have missed on Teams since the last Campus Updates. We recognize that you are busy people, and maybe don’t need one more set of credentials in your life just at the moment, but we do encourage you to get set up with Teams as it’s a great way to get your questions answered. You can view previous Campus Updates on the home page of the school website.

Fall Reopening Plans

Our CHA community means the world to us, and there is nothing we want more than to have everyone together. The people within this community are the heart of the school. It is what makes CHA, well, CHA, the extraordinary place that we have come to know and love. While we are able to achieve our goal to welcome every student through the doors in the fall, we will not be able to invite parents into the building.

For the moment, in the interest of our staff and students’ well-being, we know that we need to adjust what we do to reopen, return, and keep students in our physical building. With reopening CHA with all students onsite in the fall, we make a commitment to:

  • Minimize the spread of coronavirus in accordance with the guidance from various governing agencies.
  • Maintain staff and students’ physical well-being and safety.
  • Support the social and emotional well-being of students and staff.
  • Recognize that remote learning does not replicate or replace on-site in-person learning.
  • Maintain REACH via Teams as our online learning platform to be deployed if the need arises.
  • Understand the paradigm shift that guides instructional delivery and student learning in a hybrid model.
  • Ensure learning objectives are met in an engaging and interactive way.
  • Enable staff, students, and their families to learn efficaciously through high-quality, developmentally appropriate practices, in dynamic changing circumstances.

The following information is based on the guidelines set for schools by OSPI:

Events: All events that occur outside of school hours (e.g. Ice Cream Social, Fall Festival) are canceled. We have kept STEM Night on the calendar in the spring in the hope that life will look more normal by then. Daytime events like the Walkathon, Halloween, Multicultural Fair, etc. will go ahead with grade-separated participation, but we will not be able to have parents join. All snacks for these events will be provided by the school. You can see the adjusted Key Dates Calendar for 2020-21 on the Parent Portal, and we have included a link for your convenience here.

Shuttle: There will be no shuttle until further notice.

Field Trips: There will be no field trips until further notice.

Carline Drop Off Only - Parents are asked to drop their child off between 7:30 - 8:30. School begins at 8:30; students are tardy at 8:35. We will have staff screening parents and students in the car line. Parents will be required to stay in their cars while we take everyone’s temperature and ask the screening questions you can read here. When a student is cleared for drop-off, the student will be escorted by a staff member to their grade level classroom, which will be supervised by a designated grade level IA or Specialist until 8:30 am when the students will start their day. There will be no charge for AM Extended Day. Each parent will be given a pair of color-coded laminated cards displaying your child’s grade and name to ease movement through the car line. Please display on your visor for drop off and pick up if your child is early out and carry with you for pick up from extended day.

Afternoon Pick Up - Teachers will keep students who are “early out” in the classroom. Valet staff will radio for your child when you arrive at the car line. Kindergarten students should be picked up between 3:00 and 3:15 if they are not staying for Extended Day. 1st through 5th Grade students should be picked up between 3:30 – 3:45. Remaining students will remain in their grade level classroom for Extended Day and the regular Extended Day fee is applied. Parents should wait in car line while we call your child to come down. Between 4:00 and 5:30 parents will need to park, walk to the top entrance, and wait in line 6 ft. apart for a staff member to call their child. Please bring your laminated sign with you. The front desk will call the classroom and your child will be brought to you outside.

Extended Day - For the upcoming school year, we will offer extended day for those who register for the monthly or yearly extended day plans. We will no longer offer an hourly drop-in option. PM Extended day will be available from 3:00-5:30 PM for Kindergarten and 3:30-5:30 for 1st through 5th. There is no AM Extended Day; students arriving between 7:30-8:30 will be with grade-level students only and there will be no charge for this time as we check students into school. If you have already selected the hourly package, you will be automatically placed into “no package selected”. If you have already completed your enrollment paperwork and would like to change your selection, please email Jaynie Woodard at [email protected] or send her a message through Teams.

Lunch and Morning Snack - These will be delivered to classrooms. The school will provide a morning and Extended Day snack. Students who would like an afternoon snack prior to school getting out should bring one from home. Lunch will be ordered through the website as usual. Parents can still send in a packed lunch and snacks, the same as before. Students will eat within their grade level rooms.

Recess – Each grade level will have recess as a cohort. K-3rd grade have a morning, lunch, and afternoon recess; 4th and 5th grade have morning and lunch recess with breaks in between classes. The play space will be divided between grades on a rotating schedule to accommodate two grades, and switch spaces to ensure fairness of use.

Extracurriculars – These are canceled for Fall and Winter as grade levels will be kept separate, and external vendors are not allowed in the facility. We will give the vendors the option to teach online classes that students can participate in at home. We will send home more information about this at the start of school.

Rotations - Students will start in homeroom classes and rotate within their grade level pod as normal. IA’s will be assigned to support the same grade level daily for lunch, recess, and Extended Day.

Transitions – To maintain appropriate distances, we will be making hallways one direction only and using visual markers to identify six feet of distance as students travel throughout the building.

Absences – If you or your child answer ‘yes’ to any of the screening questions, your child will not be able to enter the school building. You can see the screening questions here. The health checker will submit your information to the Bright Horizons Covid Team who will recommend the next steps on a case-by-case basis in order to return to school.

Conferences – Goal Setting and Fall Parent-Teacher conferences will take place via Teams. A Sign-Up Genius link will be sent to you two weeks prior via your grade level newsletter.

Specialists – Some classes will still go to specialist rooms and some specialists will visit students in their classrooms to reduce the number of transitions within the building. Specialist teachers will plan their lessons to avoid the sharing of equipment to avoid cross-contamination.

  • Art – All grades will visit the Art Studio.
  • Music – Mr. Rees will instruct grades K – 2 in their homeroom classes. 3rd through 5th will go to the Music Studio for instruction.
  • PE – All grades will visit the gym and be outside weather permitting.
  • Spanish – Ms. Suarez will instruct grades K-5 in their homeroom classes.
  • Computer Science – K and 1st grade will go to the Computer Science Lab. Devices will be sterilized with UV Wands in between uses. Ms. Gorski will go to 2nd through 5th Grade classes as they will all have their own devices. LEGOs will be used by individuals and will be sanitized after use.
  • Library – Ms. Whalen will instruct grades K-5 in their homeroom classes once a week and during the second weekly session homeroom classes will visit the library to check out books. Students will wear disposable gloves while perusing the stacks.

TADS Enrollment Forms Update (previously posted to Teams) - The Department of Health has instated some new requirements for immunizations. Starting August 1, 2020, all immunization records turned in to schools are required by state law to be medically verified. Immunization records must be turned into the school before the first day of attendance. This means immunization records turned in to the school must be from a health care provider, or you must attach paperwork from a health care provider to your handwritten form that shows your child’s records are accurate. Here are some examples of medically verified immunization records: 

  • A completed Certificate of Immunization Status (CIS) signed by a health care provider. Find the CIS form by visiting https://www.doh.wa.gov/SCCI and clicking on “Certificate of Immunization Status.”  
  • A CIS filled out by you or another parent/guardian with medical records attached.  
  • A CIS printed by a health care provider or school from the Washington State Immunization Information System.  
  • A CIS printed from MyIR which is a free Department of Health online tool that allows families to view and print their official immunization records themselves. Go to https://wa.myir.net/register to begin the sign-up process.  

If you are requesting an exemption from one or more of the immunization requirements, you must provide the school a completed Certificate of Exemption.  If you have already submitted immunization records for the upcoming school year, I apologize for the inconvenience. We will need to ensure that those records are medically verified prior to September.   If you have any questions, please email me at [email protected]. Thank you in advance for your compliance with the new requirements! 

CHA School Website Grade Level Groups and Student Directory – To sign in, please go to www.chestnuthillacademy.com/parents. Our Admin Assistant, Kaylee Strachan, is in the process of adding you to your child’s grade level group. To see if you have been added yet, go to the Parent Portal http://www.chestnuthillacademy.com/parents, click on the Groups dropdown on the left sidebar, and you will see the Groups you are enrolled in, and CHAPTER. If you don’t see your groups yet, please be patient. Kaylee will also be updating all students in the Student Directory. This should be complete by the end of next week. 

Uniform Starter Kits – As we are currently unable to have parents on site, it is not possible for you to visit the Uniform Swap. However, our wonderful Uniform Parent Volunteers, Sandy Rossetti, and Sandra Moore have come up with an ingenious solution. They are willing to put together sample starter sets, based on the size and gender of your CHA student. The purpose of the kit is for you to try different styles and sizes to see what you would like to order from Dennis or Lands’ End. The items are gently used and you are welcome to keep any that are a good fit. Sandy and Sandra have been piloting the service this week. We will post on Teams as soon as they are ready for requests. 

Reminders: 

Microsoft Teams - You should have received an email to the account we have on file for you from Azure AD inviting you to get started. Once you have accepted that invitation, you should be able to log in to the CHA Incoming Parent Team. Our parents report that this works much better if you do it on a tablet or laptop using an incognito web browser (preferably Chrome not Safari) the first time. To get an incognito session in Chrome, press CTRL + SHIFT + N. If you get a message asking you to Open Microsoft Teams, click on ‘Cancel’ and choose ‘use the web app instead. After you have logged in successfully using a web browser, then the phone/desktop apps should work. If you already use Teams at work with a different email address you can use that instead if you prefer - it is easy to flip flop between the two tenants. Please send your work email address to [email protected] and we can set that up. You will find a quick start guide to help you get set up on Teams here, please let me know if you have any issues getting logged in. There is also an excellent set of Microsoft Teams tutorials here

Checklist - We have created a checklist of key steps to help you with your planning, which you will find the checklist here. You can also view the recording of the New Parent Orientation Meeting here

TADS Registration – A huge thank you to everyone for returning re-enrollment contracts so quickly this year! The next step in the process of getting ready for the 2020/21 school year is to invite you to update your registration forms. TADS is the site we use to collect this registration information, and there should be an email coming to you from them on Monday afternoon. Please can you add [email protected] to your email contacts to be sure that communication reaches your inbox. We are requiring that families complete their ‘paperwork’ before July 1st To submit your registration paperwork, please go to https://secure.tads.com. The first time you visit the site, you will need to create a new account, the easiest way is by following the link sent to you via the email from TADS. The process should be reasonably straightforward, especially as you are not new to this process, but we have prepared some instructions for parents, which you will find here. If you don’t have the email from TADS by Tuesday morning and need a ‘set up code’, please email mailto:[email protected]?subject=TADS Registration

Summer Camp – You can find all the information you need here

I will continue to share updated communication throughout the summer. Enjoy your time with one another and I look forward to seeing you in September.

Thank you,

Holly Senaga, Head of School

Promote to Parents page (My CHA): 
Promote to My CHA