Important Upcoming Dates, COVID Updates, CHA Traffic Flow, CHA Parent Handbook, Communication Transition, Communication Tools, Class Placement and Schedules, Eastside Catholic Test Prep Classes and Reminders
IN THIS UPDATE:
- Important Upcoming Dates
- COVID Updates
- CHA Traffic Flow
- CHA Parent Handbook
- Communication Transition
- Communication Tools
- Class Placement and Schedules
- Eastside Catholic Test Prep Classes
IMPORTANT UPCOMING DATES
- September 8 – First Day of School
- September 10 - Goal Setting Conference Sign-Ups Posted
- September 10 - Student Classroom Ice Cream Social
- September 15 - Sounders Gear
- September 17 - Blue Friday
- September 23 - Virtual Curriculum Night
- September 24 - Virtual Walk-a-thon Kick Off
- September 24 - Goal Setting Conference Sign-Ups Close
- September 29 - All School Social - CANCELLED
- September 29 - October 1 – Virtual Goal Setting Conferences: No school, Childcare provided
Dear CHA Community,
As the new school year starts, and the Delta Variant continues to spread throughout the country, we want to share an update on our enhanced health & safety protocols and review the current practices that will continue to remain in place. Our goal remains to safely provide students with in-person learning. Your partnership with supporting protocols keeps our school community safe, our teachers and families healthy, and our school open.
- My Shot to Fight COVID Campaign: We continue to strongly encourage all staff members who are safely able to receive the vaccine to do so and continue to offer a $100 incentive to fully vaccinated teachers and staff. Per Governor Inslee’s degree all K-12 Educators must be vaccinated by October 18, 2021, unless a medical or religious exception has been approved. We are taking a targeted approach to supporting our team by providing a variety of educational materials and resources about the vaccine’s safety, and how and where to get a vaccine.
- New Weekly Testing Protocol: As an added safety measure, we are implementing mandatory weekly COVID testing for all unvaccinated teachers and staff beginning in September. This additional layer of protection, combined with our existing health & safety protocols, is another step we are taking to minimize the spread of COVID-19 and keep our school community safe.
- Health & Safety Protocols: Throughout the pandemic, our first priority has been to ensure the well-being of your children, our teachers and staff. Early on, we established industry-leading COVID practices, and every decision we make on how and when to evolve these practices is based on guidance from the Centers for Disease Control, state, local boards of health, and in consultation with a leading pediatric infectious disease specialist from Boston Children’s Hospital.
- Staying the Course: We will continue to implement our protocols, including daily health checks that encompass the entire household and adherence to strict exclusion policies. In alignment with the CDC, all adults, including teachers, staff, parents, and students are required to wear masks at the school, which includes wearing it outside at drop-off and pick-up. A student must have a medical exclusion signed from their doctor on file to wear a face shield only. Students who do not have a medical exclusion are required to always wear a mask. They will not be permitted on school grounds without one. Extra children’s masks are available should a student need one.
- We Need Your Partnership: We recognize these have been trying times and are grateful for your continued partnership as we work together to keep COVID-19 out of our school. Our daily health screening continues to be an essential protective barrier around our schools. One of the things teachers, staff and families can all do is to complete a thorough and honest daily health check every morning prior to arrival. Parents are required to complete the My Bright Day app screening questions before arriving at school. Directions are here. If you have not completed your child’s Immunization Forms or the COVID Consent Form, we will not be able to welcome your child into school. Q’s? Ask Kaylee Strachan.
CHA COVID Updates since August 13th Campus Updates (COVID Protocols)
- Hours of Operation: In the fall, our hours of operation will be 7:45-5:00 with classes starting at 8:30. Classes finish at 3:00 for kindergarten and 3:30 for 1st through 5th grades. I am happy to share that in order to facilitate the smoothest drop off experience possible, given the delays that screening inevitably add, we will be providing morning Extended Day to all students free of charge.
- Extended Day - Students may participate in Extended Day within their grade level pod from 8:00 (7:45 for 4th and 5th and their siblings) - 8:30 and 3:00-5:00 for K and 8:00-8:30 (7:45 for 4th,5th and their siblings) and 3:30-5:00 for 1-5 grade. Please notify your child’s teacher if they will be “Early Out” and need to go to carline instead of participating in Extended Day. If your child is participating in Extended Day prior to 8:00 am, please proceed to the carline where you will be screened for your child will be escorted to class.
- Extended Day Pick Up – If you signed up for an Extended Day plan, pick your child up between 4:00-5:00pm at the front entrance. Please park in the upper lot and walk up to the front door. Kaylee will greet you at the doors, and your child will be called to the front. Please remain at the door until your child comes outside to you; children should not be walking through the parking lot alone to the car. A late fee of $10 per minute will be incurred should you pick up after 5:00.
- Food - AM, PM, and Extended Day Snack will be served in classrooms. School lunches will be delivered already plated, and all grades will eat in their classrooms, not in the cafeteria, to reduce the size of the group they are exposed to when they take their masks off to eat.
CHA Traffic Flow During COVID Screening - We are very excited to welcome students back to school in just over a week. Please review this diagram so that you know where to drop off and pick up. If you have multiple children make a plan with your teachers for which pick up option works best for you.
Parent Handbook – This has been updated to reflect policies and procedures in place for the upcoming school year. We hope you like the new improved layout, and invite you to review the contents here You can also find links to the handbook on the on the Campus Life section of the website, as a drop down on the Quick Links tab, and in the Parent Portal.
Communication Transition for New Families – Mrs. Stuart-German has thoroughly enjoyed getting to know all of you through the admissions process, and camp experiences this summer. She has enjoyed being one of your primary contacts here at the school, but as we move into the school year, it's time to hand off communication to the rest of our team. You’ll be building relationships with your child’s classroom teacher, and other members of our team, and they look forward to supporting you and getting to know you better. Your child’s teacher is always a great starting point for communication, and our CHA Parent Handbook is a also great resource for identifying which team member can answer specific questions. But don’t worry, you will still see Monique in car line!
Communication Tools at CHA - We think it is important that you are familiar with the ways we will relay information to you as we go through the year, so we are summarizing them below. You can find more detailed information in the handbook Communication section.
- School Website – this is the formal repository of all things school related. It is how we send out teacher newsletters, specialist newsletters and calendar updates. You will need to subscribe to them so that you receive them. You can see how to do that here (The quick answer is ‘click on the gold bell’).
- Microsoft Teams is for informal communication, quick updates, and ‘chatting’ with parents and staff as well as virtual meetings and parent teacher conferences. Important information will always also be sent home in Campus Updates via email. For one-on-one communication with your child’s teacher, you can choose whether you prefer Teams or email. If you have a question, you think another parent might be able to answer, you can post it in the grade level Teams channel. If you have a question about a school policy, or a problem with a school policy, please don’t use Teams. Instead, please email the relevant member of the admin team or the whole admin team at email@example.com.
- Email – E-mail addresses are available in our Staff Directory. If you email your child’s teacher, you should expect a response within 24 hours if not sooner. Please add firstname.lastname@example.org and email@example.com to your email contacts to improve the chances of our emails getting through. Please check with your spouse/partner that they received this email and email firstname.lastname@example.org if they did not.
- Directories – CHA compiles a Staff Directory, a Parent Directory and a Student Directory with names, addresses, and telephone numbers, which you are welcome to use for contacting other families to set up playdates, send out party invitations, etc. It is not ok to use this information for any form of commercial solicitation.
- Jupiter – This is the Learning Management System (LMS) that we use for gradebooks and report cards, and the Emergency Alert System. Parents are required to set up Text Messaging themselves, per FCC rules. See how here . Jupiter texting will only be used to communicate important deadlines, closures, and emergencies. The text number will display as 477-11 and parents can reply STOP to opt-out of text messaging.
- Telephones - The school is equipped with multiple telephone lines. If you are unable to reach a member of the staff directly, please leave a detailed message with the front office and your call will be returned. Please do not request to have the staff called to the phones during teaching times. It is critical that the school has current phone numbers in order to contact you immediately in the event of an emergency.
- Friday Folders - At the end of the week a ‘Friday Folder’ will go home with your student’s work and additional important communications. Please read through all the information and return paperwork requiring a signature as soon as possible.
- Communication Notes - You will find a supply of these slips of paper at the front desk. These forms are for use in the event of ad hoc changes to pick up routines, short absences, schedule changes, etc.
- Parent Survey - New parent surveys are sent out six weeks after school has begun and an exit survey will be given upon a family’s departure. A parent satisfaction survey will be sent out in May.
Class Placements and Sample Schedules - We will be sharing these with you on Tuesday September 7th.
Eastside Catholic Personalized SSAT & ISEE Prep Classes - The 3 dynamic classes, taught by Test Innovators educators, are designed to teach students the most critical content, skills, and strategies to succeed on every section of the test: verbal, reading, both math sections, and the essay. Students will learn how to effectively eliminate wrong answers, manage time in a high pressure environment, answer the most challenging test questions, and much more. Enrolled students will have full access to the practice resources available through the Test Innovators platform. Click here for more information.
- After Hours Tours for New Families - We have just a couple of slots left for new families who want to tour the campus one family at a time, between 5:00 and 6:00 pm when all staff and students have left the building. A new family is one that has not yet had the opportunity to enter CHA. Masks must be worn at all times. You can find more information and sign up for a 15-minute tour here.
- TEAMS Access – All parents should now be able to access the CHA Parents Team. If you are having issues, please email email@example.com now, and don’t wait until you are trying to join an online goal setting conference and can’t!
- Family Map – The map with our current families can be viewed on the Parent Portal here. You can view the video of how to use it here.
- Campus Updates - The next Campus Updates will be sent out Tuesday, September 7th. You can view previous Campus Updates here.
Holly Senaga, Head of School