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In this update - Important Upcoming Dates, COVID Mitigation Measurements, After Hours Tours for New Families, September Lunch Orders, School Calendar and Reminders 

IN THIS UPDATE: 

  • Important Upcoming Dates 
  • COVID Mitigation Measurements
  • After Hours Tours for New Families
  • September Lunch Orders
  • School Calendar
  • Reminders 

IMPORTANT UPCOMING DATES: 

  • August 15 – Kindergarten/2nd Grade Summer Social 
  • August 22 – 5th Grade Summer Social 
  • August 26 - September Lunch Orders Due 
  • September 8 – First Day of School 
  • September 15 - Sounders Gear 
  • September 17 - Blue Friday 
  • September 23 – Virtual Curriculum Night 
  • September 24 – Walk-a-thon 
  • September 29 – All School Social 
  • September 29 - October 1 - Goal Setting Conferences: No school, Childcare provided 

Dear CHA Community, 

Welcome to the first 'Campus Updates' of the new school year, and please join me in welcoming all our new families to the CHA community! Over the summer we mentally prepared for and had certain expectations for the beginning of the school year. The expectation of experiencing traditions and new beginnings was highly anticipated. While we are easing back into normalcy, we’re not where we thought we would be quite yet.  

Beginning the school year with all 325 students in person is a great place to start, and well ahead of where we were last year. Observing the experiences of other schools that are in session gives us an opportunity to learn and ensure we are keeping our community safe and our school open. Our main priority always has been and will always be the health and safety of our students, staff, and families.   

We do this by complying with all the requirements and guidance of the Washing State Department of Health (DOH), Office of Superintendent for Public Schools (OSPI), Public Health – Seattle & King County, and Bright Horizons COVID Team which includes Dr. Moffitt's guidance and partnership. Some health and safety protocols will remain, others will go away, some may adjust, and new COVID-19 prevention strategies will be implemented in response to public health guidance. With this in mind, we will begin the 2021-2022 school year, following these required mitigation measures:  

Health training: All staff members will complete training in health and safety protocols prior to the first student day and ongoing. 

Screening: While daily health attestation screenings are no longer required by DOH, CHA will require temperature checks for the vehicle occupants and a daily attestation to be completed.  Students will not be allowed access to the building without an attestation completed. The app we use for attestations is My Bright Day Screening App. We require all parents to complete the screening questions using the app every morning before arriving at school to expedite the drop-off process. You can find the directions here

Masks: All staff and students must continue to wear face coverings/masks indoors, regardless of vaccination status.  Students should come in their own mask, which should be washed daily if it is a cloth mask, and we recommend that students have some practice at home prior to wearing one for a full day and bring several masks with them that they can change into if needed.  Masks with vents/valves and gaiters are not permitted.  Students, but not staff, may remove their masks while outdoors; they will store masks with their personal items prior to exiting the building to the playground and will place them back upon re-entry into the classroom.   

Vaccinations: Currently, 96% of the CHA staff is vaccinated. Once the vaccine is available to children 12 and under, we will update communications regarding our vaccination rate. 

Physical distancing: All individuals within the CHA building should maintain a physical distance of at least three or more feet between people to the degree possible. DOH and the Office of the Superintendent of Public Instruction (OSPI) have been clear that social distancing requirements cannot and will not prevent any or all student(s) from attending all day in person. 

Daily cleaning: The daily cleaning of classrooms and common spaces will continue.  

Student Rotations: Students will rotate within their grade level pod for academic and specialist classes.  They will remain with their homeroom group for Specialists classes. Students who participate in Extended Day will do so within their grade level pod. 

Food: Students will eat their snacks and drink their water in their classrooms with their grade level pod. Kindergarten and grade 5 will eat lunch in their classrooms. 1st-4th will go to the café for lunch in their grade level pods. Lunches will continue to be served on individual trays instead of family-style dining. A 30-minute lunch period will be accompanied by a 30-minute recess. Students will eat lunch at the following times – K @ 11:00, 1st @ 11:00, 2nd @ 11:30, 3rd @ 12:00, 4th and 5th Grade @ 12:30. 

Extracurricular Program: Extracurricular classes are on pause for now as we look to reduce outside vendors entering our school and mixing up pods. This will be revisited in the Fall and updated for Winter should the situation change. 

Extended Day: Students may participate in Extended Day within their grade level pod from 7:30-8:30 and 3:00-6:00 for K and 7:30-8:30 and 3:30-6:00 for 1-5 grade.  Please notify your child’s teacher if they will be Early Out and need to go to carline instead of participating in Extended Day. If your child is participating in Extended Day prior to 8:00 am, please park, walk your child to the door where you will be screened for your child to enter. Families new to CHA can read all about the CHA Extended Day program here.

Ice Cream Social & Other Events:  The Ice Cream Social is canceled. Our goal is to provide in-person learning every day.  Hosting a large group gathering the day before school begins that brings families together provides an opportunity for mass exposure. Students will receive ice cream to enjoy on Friday, September 10 provided by CHAPTER. Class lists will be shared via email and Teams on Tuesday, September 7.  All other large gatherings are canceled or postponed until further notice. Curriculum Night and Goal Setting Conferences will be held online. 

Visitors: Schools are not permitting nonessential visitors, volunteers, and activities involving external groups or organizations.  Parents will not be able to enter the building at this time to drop off or pick up. 

Morning Drop Off - Remain in your vehicle at all times.  Have your child’s grade, first and last name visible on a paper in the right passenger window, Health Checkers will approach, take every person's temperature in the car, check your Health Attestation and escort your child into CHA. 

  • Kindergarten:   8:00 – Line up by the front doors 
  • First Grade:   8:00 – Line up by the lower doors 
  • Second Grade:   8:00 – Line up by the lower doors 
  • Third Grade: 8:00 – Line up by the front doors 
  • Fourth Grade: 7:45 – Line up by the lower doors 
  • Fifth Grade:  7:45 – Line up by the front doors 

Afternoon Pick Up - Remain in your vehicle at all times. Have your child’s grade, first and last name visible on a paper in the right passenger window, students will be escorted to your vehicle. Do not park across the street and walk across to pick up. Do not approach staff who are putting students in vehicles asking to get your child.  It impedes the flow of traffic, is a safety concern,and impacts all families. Follow the traffic map to drive to your designated space: 

  • Kindergarten: 3:00-3:15 – Park in the upper parking lot 
  • First Grade: 3:30-3:45 – Line up in the lower parking lot 
  • Second Grade: 3:30-3:45 – Line up in the lower parking lot 
  • Third Grade: 3:30-3:45 – Park in the upper parking lot 
  • Fourth Grade: 3:45-4:00 – Line up in the lower parking lot 
  • Fifth Grade: 3:45-4:00 – Park in the upper parking lot 

Quarantine guidelines for the 2021-22 year - While we were fortunate not to have any exposure or close down a classroom last year or through the summer, we want you to be aware of what will happen this year when students must stay home because of exposure to COVID or they test COVID-positive. The Washington Department of Health has made changes to the definition of a close contact for K-12 education. Students may not be considered a close contact if they are wearing their masks and maintaining the new physical distancing guideline of three feet from one another to the degree possible. We will, of course, continue to consult with public health officials, but this means we will likely have fewer students required to quarantine because they are determined to be close contacts in our school. Below is specific information if a student must stay home: 

  • You, as a parent, can excuse their absence like you would for any other illness, and your student’s teacher will treat that absence like any other illness. 
  • K-5 teachers will gather and collect classroom materials that a student may need to complete missing work. This could include the use of digital media platforms like Clever, TCI or IXL. Work will be available for pick up from 3:30-6:00 the first day of the absence and every day after. 
  • The teacher will work closely with each student upon return to the classroom to ensure they are caught up. 
  • In the event of a whole classroom closure, our teachers will provide remote instruction to the class while students are at home. Teachers will instruct from their classrooms. 

After Hours Tours for New Families - Starting August 23rd, we will be offering new families the opportunity to tour the campus one family at a time, between 5:00 and 6:00 pm when all staff and students have left the building. A new family is one that has not yet had the opportunity to enter CHA. Masks must be worn at all times. You can find more information and sign up for a 15-minute tour here

September Lunch Orders – For parents who would like to order a hot lunch rather than send a packed lunch, the order form is now open for you to order school lunches for your child(ren) for the month of September. You can find the form on the Campus Life > Food Program page or the Calendar page. There is a direct link here for your convenience. All order forms must be submitted by 4 pm, Friday,

August 26th, 2021. Lunches cost $4.50 if you place your order before the deadline. Milk is provided free of charge. For those parents who choose not to order and send their child to school without a packed lunch, the price of the meal we provide for your child will be $9. Monthly payment will be drafted by ACH on the first of the month following. If you have any questions about the menu, the ordering process or the billing, please email chef@chestnuthillacademy.com

School Calendar - With the new calendar, there are two options for making sure you do not miss out on events. You can go to the calendar page here, scroll down to the monthly view and click on the little gold bell (1) to subscribe, or the feeds icon (2) to get an iCal link. The Calendar page can be found under About Us > Calendar, or in the 'Quicklinks' dropdown in the top right corner of the site, and also features the lunch calendar.

REMINDERS 

TEAMS Access – All parents should now be able to access the  CHA Parents Team. If you are having trouble with the app, just copy and paste the link into a Chrome incognito browser session and use the web version of Teams. As well as seeing the CHA Parents Team you should also see that you are a member of a private grade level channel, as well as some other public channels. If you are having issues, please email support@chestnuthillacademy.com now, and don’t wait until you are trying to join an online goal setting conference and can’t!  

JupiterEd Account - JupiterEd is our Learning Management System which we use to record attendance, grades, behavior incidents, and report cards. Jupiter is also the system we use to send out emergency alert messages in the event of school closures, as well as notify you if we mark your child absent. To receive messages from Jupiter, you are required to verify we have the correct cell number on your account and give us permission to text you. To do that, please click here, choose the Parent tab, enter your child’s name and click 'Help Me Log In'. When asked, it is important that you use the email address we have on file for you. Choose ‘Settings’, check we have the correct cell number for you, and check the text/email boxes for the messages you want to receive from us (e.g. Emergency Alerts, Messages and Absences). 

Family Map – We have created a private Google map which shows the location of the students by grade and first name so that you can identify families who live near you if you want to organize play dates or car pools. The map with our current families can be viewed on the Parent Portal here. I have also made a short video showing you how you can use the map in conjunction with the Student Directory to identify and contact families in your area. You can view the video here.

Summer Reading and Math – The teachers planned some fun activities to keep students minds sharp which your student has hopefully been enjoying over the summer. You can find details on our website here. You should choose the grade level your student will be entering in the fall. If you have questions, there is a designated teacher to contact for each grade. It’s never too late to get started! 

Uniform Updates - Both vendors have the new school logo available for logoed items. Dennis is offering items with the old logo at 50% off, but they can only be worn till June 2022. Land's End just announced another sale - Save 20% off school uniforms through August 27th. Code: BINDER and Pin: 5823. We recommend that you use the sizing guides from both vendors to avoid disappointment when your order arrives. We also have items available from the Uniform Swap, and you place requests for them here. 

Campus Updates - The next Campus Updates will be sent out on August 27th.  If there is another parent/guardian in your family who should have received this email but did not, please ask them to check their inbox for an email from noreply@chestnuthillacademycom.myenotice.com. If the email went to their junk, please ask them to add the email to their contacts. If the email cannot be found, please email support@chestnuthillacademy.com. You can read previous issues of Campus Updates here and you can read the New Families Campus Updates here.

Thank you, 

Holly Senaga, Head of School